Separate consultation and treatment services
Each service has its own duration and assigned practitioners — all configurable.
The all-in-one booking platform for medical spa
Medical spa booking software with consultations and card-secured bookings
Per-practitioner diaries, separate consultation and treatment services, cards saved on file at booking and customer notes for every visit.
No charge for 7 days. Cancel any time.
Velixa is medical spa booking software built for aesthetic clinics. Configure consultations as their own service with their own duration, give each practitioner their own bookable diary, and keep notes against every customer card. GDPR-aware retention purges soft-deleted records on a schedule you control.
Online booking
Let patients book themselves, day or night
Stop running your clinic from a phone-line. Velixa puts every diary online so patients pick the slot, the staff member and the treatment they want — without a call back.
- Real-time availability on every device
- Per-staff bookable diaries with breaks and time off
- Hosted booking page plus an embeddable widget
Payments
Card secured before they walk in
Every booking saves a card on file via Stripe — no charge at reservation. After a treatment block, charge the stored card with one tap. Money lands in a Stripe account in your name, never ours. If a patient cancels late or doesn't show, apply a fee to their saved card under your cancellation policy.
- Card saved on file — no charge until after the appointment
- Late-cancel and no-show fees charged to the stored card
- Payouts to a Stripe account in your name
Repeat revenue
Sell more than just appointments
Most clinics leave money on the table by only selling time. Velixa adds packages, memberships, gift cards and loyalty stamps — all on the same booking page, all in the same dashboard.
- Pre-paid service packages
- Recurring memberships via Stripe
- Branded gift cards and loyalty stamps
Mobile
Run your clinic from your phone
Velixa Merchant on iOS and Android keeps your live diary, payments and patient list in your pocket. Reschedule, message a patient or take a card without going near the front desk.
- Live diary that syncs across the team
- Tap-to-call and tap-to-text the next patient
- Push notifications for every new booking
Everything you need for medical spa
One platform, no add-ons — every feature you actually use.
Per-practitioner diaries
Each practitioner has their own bookable hours, breaks and time off — clients see real availability.
Customer notes against every record
Free-text notes per customer so the next visit picks up where the last one ended.
Card-secured bookings
Every booking saves a card on file via Stripe — charge after the treatment or apply a no-show fee with one tap. Payouts go to a Stripe account in your name.
Email reminders + optional SMS
Automatic email reminder before each appointment. Add SMS top-ups in your dashboard for text nudges too.
GDPR-aware data retention
Soft-deleted customers, bookings and staff are auto-purged after a window you set, keeping records lean and compliant.
Frequently asked questions
Real answers about how Velixa works for medical spa.
Does it handle consultations differently from treatments?
Yes. Consultations are their own service with their own duration and assigned practitioners, separate from treatment bookings.
How does card-on-file payment work?
Every booking saves a card on file via Stripe — no money is taken at reservation. After the appointment you charge the stored card with one tap. If a patient cancels late or doesn't show, you can apply a fee to their saved card under your cancellation policy.
How is patient data handled?
Customer records sit behind role-based access for your team. Soft-deleted records are auto-purged after a retention window you configure, keeping your data footprint small.
Is there a free trial?
Yes — every Velixa account starts with a 7-day free trial of every feature. We collect your card at signup so the trial rolls automatically into your subscription, but no payment is taken for 7 days and you can cancel any time before then.
Do you charge per booking?
No. Velixa is a flat monthly subscription — take as many bookings as your diary will hold without paying any per-booking commission.
Will my clients get reminders?
Yes — every account sends an automatic email reminder roughly 24 hours before each appointment, included at no extra cost. SMS reminders are an optional pay-as-you-go add-on: top up credits in your dashboard whenever you want text-message nudges as well.
Ready to run your clinic on Velixa?
Take bookings 24/7, cut no-shows with card-secured bookings and reminders, and sell more than just appointments — all from one platform.
No charge for 7 days. Cancel any time.
- Built for medical spa
- 7-day free trial
- No contract · cancel anytime
- Stripe payouts in your name
Velixa works for every appointment-based business
See how teams in other sectors run their day with Velixa.